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Company Setup in UAE

We provide fast, reliable and professional services to setup companies in Mainland and Freezone. Our Business Consultants can help you to understand the commercial laws that govern your specific business

Firstly, we start to identify the type of license that is appropriate for your type of Business, like

• Trading License – For companies with activities related to trade with products
• Service License – For companies how are only focused on services, e.g. consultancy
• Industrial License – For companies related to Manufacturing or other types of Industrial activities

Mainland activities will be approved and issued by the Department of Economic Development in Dubai (DED).

However, freezone activities are subject to approval of each freezone.

The next crucial step is to identify the legal form of your Business, if it has to be registered as a Mainland Company or a Freezone Company. Our consultants will provide you our smart business solutions, explaining elaborately on the pros and cons of each legal form and helping you choose the right location to setup your company.

Once you have selected the activities and legal form of your Business, we will identify a unique Trade name our consultants will help you to register a trade license for your business.

Mainland Company setup

Limited Liability Company (LLC)

A Limited Liability Company can be formed by a minimum of two and a maximum of fifty shareholders whose liability is limited to their shares in the company’s capital.

Under the Commercial Companies Law or CCL (Federal Law No. 8 of 1984 Concerning Commercial Companies as amended by Federal Law No 1 of 1984 and Federal Law No 13 of 1988, Federal Law No. 15 of 1998), foreign investors are permitted to hold up to 49 % equity ownership in UAE companies, whereas 51 % of the equity must be owned by UAE National(s). Such companies are recognized as offering a suitable structure for foreign individuals or organizations interested in developing a long-term relationship with the local business community.

Our consultants have the professional expertise to help you incorporate your LLC from the seed idea to getting approvals and clearances from the Government Departments, Finding the right local partners or sponsors, banking recommendations, identifying business centers and office location, and handling other documentation formalities.

Benefits of LLC

• Access to clients both in the UAE and Free Zones.
• No restriction of Office Location
• 100 % Tax Free Income

UAE Freezone Setup

Dubai’s self-sustainable Free zones have attracted a large number of companies and foreign direct investments, expanding net non-oil export revenues.

An Independent Free Zone Authority (FZA) governs each free zone, and is responsible for issuing FTZ operating licenses and assisting companies with establishing their business in the FTZ.

Investors can establish their company in any Free Zone either as

• Free Zone Company (FZCO) or
• as a branch of their parent company based within the UAE or abroad.

Such companies can be solely owned by the foreign investors with no involvement of a UAE National or sponsor. Some activities may require prior approvals from the competent authorities depending on the product / activity required by the investor.

Our experts can help you with on-time and fast setups.

Benefits of establishing a Freezone Company

• 100% Foreign Ownership
• 100% Repatriation of capital and profits
• 100% Free transfer of funds
• 100% Exemption of import and export duties
• Staple and clear regulation
• No Personal Income Tax
• No corporate Tax for 50 years, a concession that’s renewable
• State of the art infrastructure
• Easier and cheaper recruitment
• No Currency restrictions

Employee Leasing / Outstaffing Services in the GCC Region

Entering a new market venture is a game-changer, especially when deploying your workforce directly in the GCC region. If establishing a legal entity seems premature but you wish to harness the impact of having your own employees operating across the Gulf Cooperation Council (GCC) countries, Meena Business Consultancy Services has a tailored solution for you. Our clientele attests to the success of employee leasing, particularly for functions like sales & marketing, business development, distributor management, and service & maintenance.

Employee leasing offers a rapid, adaptable, and seamless solution. It allows for a smooth transition to your subsidiary when your business expands and also provides a swift exit strategy if needed. By entrusting administrative tasks and local requirements to us, our clients can concentrate on their core business development without distractions.

Key Features of Employee Leasing with Meena Business Consultancy Services in the GCC Region:

– Fast, flexible, and smooth entry into the GCC region,

– Complete control over business development with a dedicated team

– Ideal for building, managing, and supporting distributors and key accounts

– Customized recruitment to align the local team with your corporate culture

– Freedom from time-consuming local administrative tasks

– Seamless market exit when required

– Integration of your employees with motivational events

– Professional business environment with a dedicated office space.

Scope of Employee Leasing / Outstaffing Services in the GCC Region:

Our comprehensive services cover every aspect of employee leasing across the GCC countries:

– Client-specific search & selection.

– Negotiation of employment conditions and contract conclusion.

– Recruitment and employment handled by Meena Business Consultancy Services’ local partners in each GCC country.

– Provision of work and residency permits for the respective countries.

– Negotiation and payment of health insurance in compliance with local regulations.

– Professional payroll accounting within international standards.

– Expense and allowance management with client approval.

– IT infrastructure supply, including laptops, landline phones, and mobile phones.

– Support for travel visas and international health insurance.

– Mailing services.

– Work reports and KPIs

Why Entering the GCC Region is important for your business growth:

The GCC region serves as a strategic hub, boasting economic diversity, political stability, developed infrastructure, and a favorable business environment. Key points include:

1) Economic Stability:

– The GCC countries, including Saudi Arabia, the United Arab Emirates (UAE), Qatar, Bahrain, Oman, and Kuwait, exhibit strong economic stability. Their economies are largely driven by oil and gas, but concerted efforts are being made to diversify into various sectors, ensuring resilience against fluctuations in commodity prices.

2) Strategic Location and Connectivity:

– Geographically situated at the crossroads of Europe, Asia, and Africa, the GCC region serves as a strategic hub for businesses. With modern and well-connected transportation infrastructure, including major airports and seaports, it offers seamless access to global markets.

3) Business-Friendly Environment:

– Many GCC countries have implemented business-friendly policies, providing a conducive environment for foreign investments. Incentives such as tax exemptions, simplified business registration processes, and various free zones make it attractive for companies looking to establish a presence in the region.

4) Diversification of Industries:

– The GCC is actively diversifying its economies beyond oil and gas, with a focus on sectors like tourism, technology, finance, healthcare, and renewable energy. This diversification provides opportunities for businesses across a wide range of industries.

5) High Standard of Living and Skilled Workforce:

– The GCC nations boast a high standard of living and have invested significantly in education and skill development. This has resulted in a skilled and multicultural workforce, making it easier for businesses to find talent across various sectors.

These factors collectively contribute to the attractiveness of the GCC region for businesses seeking opportunities in a dynamic and evolving market.

Legal

Doing business in a foreign country makes it necessary to be familiar with the legal framework in the target jurisdiction. The understanding of the jurisdiction you would like to operate in is crucial in order to secure your rights properly and comprehensively when entering into contracts with suppliers, customers and especially with commercial agents in the foreign jurisdiction. Each kind of contractual relationship has to be evaluated on the basis of the law applicable to that relationship. As a matter of fact, a significant attention has to be drawn to the applicable laws and the competence of UAE courts.

Another scenario might be that a foreign company decides to assign one of its´ employees in the United Arab Emirates in order to represent the company´s interests in the region, to promote and market the products in order to access the region’s opportunities or to extend an already existing business. However, the assignment of employees in the region has to follow the legal requirements of the residency- and the labor law, considering that an employer has to fulfil the function as a sponsor for that particular employee, providing the employee with an entry permit and a labor contract under UAE law.

However, our experience shows that most of the employers are not sufficient familiar with the labor regulations in force. Additionally, is has to be considered that in most of the cases the labor contracts provided by governments or free zones do regulate the employment relationship superficially only, stating the parties of the contract, commencement date, notice period and the term of the contract. As a matter of fact, these regulations are not sufficient in order to secure the employer´s rights comprehensively, especially with regards to EMPLOYEE DUTIES, CONFIDENTIALITY, NON-DISCLOSURE OF COMPANY KNOW-HOW AND NON-COMPETITION regulations.

Meena Business Consultancy Services and its´ cooperation partners with more than 20 years of experience in the market are able to provide you with a high-level legal support and to meet all your requirements. The following legal services are provided out of one hand:

• Corporate & Commercial Law
• IP Rights and Media Law
• Real Estate Law
• Tax Law
• Employment Law
• Distributorship & Franchise Law
• Merger & Acquisitions and Joint Ventures
• Foreign Trade & Legal Compliance
• Investment and Market Entry
• Litigation and Alternative Dispute Resolution

Accounting & Payroll

The proper maintenance of a company´s books and records has always been a crucial requirement in order to secure and proof the company´s financial status. However, this requirement has become a much more significant requirement for every and each business operating in the United Arab Emirates and beyond, since the Value Added Tax has been implemented in the United Arab Emirates and further Gulf Cooperation Council (GCC) Member states.

It has been clearly communicated that the Value Added Tax has been implemented especially for 2 major reasons – to create and maintain a sustainable and healthy social- and economic environment on the one hand and on the other hand to bring TRANSPARENCY to the UAE market. As a matter of fact, COMPLIANCE has become a significant role in the UAE.

Meena Business Consultancy Services and its cooperation partners with more than 20 years of experience in the market are able to provide you with a high-level BPO support and to meet all your requirements in order to be compliant with the legal framework in the UAE. The following BPO services are provided out of one hand based on the International Financial Reporting Standards (IFRS):

• Annual Audit reports
• Accounting/ Bookkeeping services
• Payroll services
• Monthly reporting packages
• Preparation of yearly financial statements

Due Diligence

Our due diligence services include independent investigations in the target company’s operating qualifications, operating status, financial status, background of management staff, market risk and management risk. In addition, we conduct comprehensive review of the target company’s compliance with respect to its normal business processes. Examples include whether the target company and its internal staff, shareholders and senior management are involved in adverse litigation, corruption and bribery, and understanding the background of the target company’s investors.

Our due diligence reports are relied on by a wide range of industries. They help customers undertake compliance management, assess their partners’ compliance risk and serve as important basis for collaboration with business parties.

We leverage on our advance data, comprehensive and reliable data source as well as our team of experienced professional to conduct objective, full and comprehensive business data such as to help business decision-makers to avoid working with organizations with irregular operations, thereby preventing them from incurring financial loss or even legal penalties or administrative fines. Enterprises can rest assured that their business dealings with partners can grow in a reliable and healthy manner.

Pro Services

PRO Services in Dubai require professional expertise in order to manage successfully the whole cycle of procedures and formalities with the UAE authorities.

Any business activity such as company set-up or legislation of documents requires time and the right documentation to pass these multiple stages efficiently. Therefore, we at Meena assist you to overcome these challenges successfully in the most efficient manger with our wide range of PRO services, as we work for many years closely with the UAE government bodies.

The common PRO services that are being practiced at Meena Business Consultancy Services are the following:

• Immigration, labor and other local government collation
• Employment & family visas
• Documentation translation services
• EJARI applications
• Trademark registrations
• Company set-up processes
• Opening local & international bank accounts
• Passport validations
• Business license renewals
• Notarizing public papers
• Organization of villas, apartments, maids, nannies, schools, kindergarten and nurseries
• License renewal, establishment card renewal, lease renewal, insurance renewal, etc.
• Local sponsorship

We will take the hustle from you and let you focus on the value-added activities while we manage your administrative work.

Investment & Risk

Institutional and Corporate Risk

Comprehending the corporate risk landscape, particularly in emerging and frontier economies, is key in order to create resilient and sustainable organizations in a volatile environment. We help organizations to develop and adopt robust risk frameworks and to pursue safely their business operations shielded from jurisdictional, regulatory, compliance, sanction and contentious matter risk based on our deep understanding of target market challenges.

Corporate Structuring and Restructuring

Building the right corporate structure and restructuring obsolete or incomplete structures is key for organizations to remain agile and competitive in the market. We advise organizations on their corporate (re-) structuring requirements in line with local jurisdictional and regulatory frameworks and best practice to suit optimally their particular business structures, growth ambitions and protect against organizational and external risks.

Corporate and Family Governance

Developing and adopting practical relevant corporate and family governance frameworks is essential in often challenging emerging and frontier markets to maintain resilient, sustainable and accountable organisations. We help to develop and integrate based on the concrete organizational needs effective corporate and family governance structures enabling proactive, transparent, responsible and efficient governance frameworks.

Family Business Succession Planning

Family businesses constitute in most of the emerging and developing countries the backbone of the local economy. Preservation and nurturing of family businesses successfully throughout generations is difficult and requires prudent and proactive management skills and an early adoption of appropriate family succession frameworks and processes as the foundation of a sustainable and resilient family business for succeeding generations. We help family businesses in designing and implementing customized family succession frameworks and governance structures addressing among others portfolio management policies, dynamic family forums and policies, robust ownership and holding structures, comprehensive family constitutions, active wealth management frameworks and a forward-thinking succession planning to enable family businesses to flourish for future generations.

Political Risk and Intelligence Analysis

Understanding geopolitical trends that shape government policies and strategies are crucial ingredients of complex decision-making processes especially in volatile emerging and frontier markets. Anticipating and managing political risk impacting organization’s business is essential before making far reaching decisions. We help our clients to comprehend complex geopolitical trends and policies by providing critical insights on underlying political drivers and unapparent factors. We gather and analyze rigorously intelligence and information to relevant political subject matters to enable informed decision making by our clients.

Political Country Risk Profile and Analysis

In today’s fast evolving political landscape and drastic paradigm shifts organizations need to encompass the ability to comprehend complex political policy trends in the mid to long-term to make informed and sustainable decisions. We help our clients to understand micro and macro geopolitical developments based on profound analysis of gathered intelligence and underlying factors substantially forming government policies and political decisions. We provide organizations with specific political country risk profile reports, periodical updates, threat assessments, insights to regional geopolitical developments and analysis to specific political topics essential for our clients’ prudent decision making.

Specific Intelligence Reports and Analysis

We render specific intelligence reports and analysis for our clients to selected matters which require a deep assessment and understanding in areas where reliable information are not easily available. Our analysis adds significant value in the decision-making process of organizations and often shortens timelines.

Business Intelligence Analysis

Access to valuable business intelligence for market entrants or investors is essential in order to define relevant and effective business, corporate or growth strategies. Our team supports organizations with accurate and insightful information and analysis to allow them to adjust or redefine their strategies and corporate policies and to increase their effectiveness.

Economic and Financial Risk Analysis

We provide our clients with economic updates, trends and insights to specific target markets, macro-economic developments, and governmental economic policies highly relevant for organizations long-term and strategic planning in emerging and developing markets.

Economic Outlook and Financial Risk Analysis

Reliable budget planning and effective growth strategies are often not possible without understanding economic drivers and government economic policies. We provide periodical economic outlooks and trends to selected markets, regions and industries allowing clients to generate more accurate forecasting and scenario planning.

Industry Specific Economic and Financial Risk

Reliable budget planning and effective growth strategies are often not possible without understanding economic drivers and government economic policies. We provide periodical economic outlooks and trends to selected markets, regions and industries allowing clients to generate more accurate forecasting and scenario planning.

Risk Management & Crisis Response Plan

Proactive risk management and development of practical relevant crisis response plan contributing to the safeness and resilience of organizations is essential not only in challenging and risky jurisdictions but also in highly regulated and developed economies.

Risk Analysis and Risk Mitigation Measures

While developing an adequate and comprehensive risk management framework for our clients, we analyze organization’s overall risk profile and particular industry related risk factors by conducting a rigorous due diligence process of all specific business sectors to identify threats and to define effective corporate policies and strategies eliminating or mitigating risk.

Developing Crisis Response Plan and Active Management of Realized Risks

Maintaining an effective crisis response plan is crucial in managing and coordinating in an organized manner effectively realized risk or threats. The ad-hoc development of a crisis management plan once the threat has been realized is often too late, will create incomplete results or cannot be implemented efficiently in a short period. We help our clients to design effective and applicable crisis response plans allowing organizations to manage actively realized threats and to mitigate risk impacts.

Enterprise Risk Management Training

We render to our client’s comprehensive enterprise risk management trainings detailing the process and best practice in designing and implementing effective enterprise risk management frameworks appropriate for organizations specific requirements.

Export Loans and confirmed Letters of Credit

Are you looking for export financing?

Finding suitable banks for buyer credits and confirmed LCs isn’t always easy, whether you are looking to finance your imports or are helping your buyer find inexpensive financing. This applies especially to shipments to emerging and developing countries. Our large selection of international banks ensures that you can find inexpensive financing even for difficult markets.

Would you like to simplify your search for financing?

Time is money. E-Mails and telephone calls lead to long communication chains and appointment coordination between you and your (core) banks.
What if you could forego this tedious back and forth and also save time by being able to control and analyze your financing all in one place?

Your Benefits at a Glance

When it comes to efficiency, digital platforms are unrivaled. This is why we together with our partner support, a fully automated digital marketplace. It simplifies the process of finding and analyzing financing offers.
Both experienced buyers and suppliers can make financing requests.
The marketplace was developed in close co-operation with a dozen reputable machine and plant manufacturers. Particular emphasis was put on the security of our infrastructure.

Export Loans & L/C

Are you looking for export financing?

Finding suitable banks for buyer credits and confirmed LCs isn’t always easy, whether you are looking to finance your imports or are helping your buyer find inexpensive financing. This applies especially to shipments to emerging and developing countries. Our large selection of international banks ensures that you can find inexpensive financing even for difficult markets.

Would you like to simplify your search for financing?

Time is money. E-Mails and telephone calls lead to long communication chains and appointment coordination between you and your (core) banks.
What if you could forego this tedious back and forth and also save time by being able to control and analyze your financing all in one place?

Your Benefits at a Glance

When it comes to efficiency, digital platforms are unrivaled. This is why we together with our partner support, a fully automated digital marketplace. It simplifies the process of finding and analyzing financing offers.
Both experienced buyers and suppliers can make financing requests.
The marketplace was developed in close co-operation with a dozen reputable machine and plant manufacturers. Particular emphasis was put on the security of our infrastructure.

What are the conditions and fees for receiving an export loan or a confirmed L/C?

Administration fees:

1. Buyer – free of charge
2. Seller – Export loan 249 Euro per inquiry and for L/Cs 99 Euros per inquiry

Conditions:

1. A) Products and services from Western Europe to Emerging markets are eligible
2. B) Buyer credits starting from USD 5 million and a minimum term of 4 years or
3. C) Confirmed LCs of at least EUR 100,000 with a maximum term of 360 days
4. D) Products and services from exporters (companies) known to European banks (e.g., Siemens,

GE, SMS, Kaeser, Aerzener Maschinenfabrik etc.)

or

1. E) Borrower is a local Treasury or Energy Department or
2. F) Borrower is one of the 3 largest energy companies in the country or
3. G) Borrower is a larger company (sales at least (!) USD 50 million) and has an irrevocable / objection-free Payment guarantee, i.e., from one of the 3 largest energy companies in the world
4. H) For an L/C: the opening bank must be one of the three best banks in the country